Integrated Billing System

The Project System performs many forms of Billing.

• General, Line-by-Line, Billing used for Box Sales, Itemized Billing, Etc. This Billing function is simple and quick, eliminating all duplicate typing, there by reducing mistakes.
• Progress Billing allows for Lump Sum Billing of Large Projects. This system automatically handles Inventory changes as well.
• Repeat Billing System used for Preventative Maintenance Services and Periodic Service Visits.
• Repeat Billing used or Background Music and Alarm Monitor Accounts. This system includes various Muzak and ASCAP/SOCAN reports. (Additional charge for this feature.)
• NEW Auto Billing Module and Preventative Maintenance Module

The Billing System can be integrated to various Accounting Systems to eliminate double entry of information. Current available links include: Peachtree, AccPac, Open Systems, Great Plains, Quickbooks Pro, MAS90, Timberline & Platinum, and other Accounting Systems can be added with custom programming. These links export Customer and Invoice Data, with various degrees of detail, depending on the Accounting System.

Additionally, the Billing System also contains a Commission System, which tracks a Sales Person’s activities for the month including a Weighted Gross Profit Figure.

The Billing system also has various reports to help in the management of the company:

• Out-Standing Dollars Report: This report lists all Outstanding projects that have UN-invoiced dollars left on them. This report will show current costs to date and the balance to be invoiced.
• Stored Inventory Report: For large companies, this reports shows the inventory that has been invoiced to a Client and yet you are storing it for the Client at your site. This report is also valuable for insurance purposes, separating your stock from the client’s inventory.
• Inventory Value Report: This report tracks movement of Stock to projects that was not Ordered by a Purchase Order. This report is good when you do not have a link to Accounting.